Manage Shift Definitions
Create and maintain the shift structures that later power scheduling and machine calculations.
Goal
Define the shifts and shift groups that the platform uses for planning and machine calculations.
Before You Begin
- Required access: Admin only.
- Entry points:
/admin-panel
Begin on the Admin Panel page.
Preconditions
- The user has admin access.
Steps
Open the shift management area
Open Admin Panel → Configure Shifts and Scheduling → Shifts.
Create or edit the needed shifts
Create or edit the needed shifts.
Group shifts where the platform expects a reusable
Group shifts where the platform expects a reusable shift group.
Save the change
Save the change.
Revisit machines or scheduler views
Revisit machines or scheduler views if the new shifts should be applied immediately.
Scheduled Shifts or Active Shifts?
A shift has a start, end, and optional breaks; a shift group defines weekday patterns. Active shift is configured per machine and starts shifts automatically with machine activity. The group stays assigned but is not used while this is enabled.
Switching on removes scheduled shifts from today onward but keeps shifts already recorded today. Switching off ends the running active shift immediately and creates scheduled shifts from the group from today. Check the assigned group first. Follow Configure a Machine to change the setting and review alert-rule limitations.
Set Up Automatic Break Labels
Use this when idle or off time during scheduled breaks should receive a break reason automatically. You need Admin access, shifts with break times, and a shift group assigned to each machine. Machines using Active shift do not use scheduled break labels. First create the reasons and make them available on the machines.
Enable break labelling
Open Admin Panel → Configure Shifts and Scheduling → Shifts, then select Break settings directly left of Add Shift. Turn on Label breaks automatically. It is off by default.
Choose how much time receives the reason
Start with Label only the break (recommended) and set Tolerance from 0 to 15 minutes before and after the break. The first activation starts at 5 minutes. Choose Label the whole downtime only if all overlapping downtime should get the break reason, including a longer breakdown. Select Save.
Choose a reason for each break
Edit the shift. For each break, choose Downtime reason, then save the shift. No downtime reason skips automatic labelling for that break. Check the reason shown after the break's length in the Breaks column.
Check the machines and schedule
Reopen Break settings. If no break has a reason, edit the shifts to add one. If the warning lists machines that do not offer a break's reason, add it to their allowed reasons or choose another break reason. Check that the shift group schedules the shift on the intended weekday.
Review a finished downtime
After an idle or off downtime overlaps a break and ends, allow a few minutes for the label to appear. Review it in Machine History. A reason chosen by a person stays unchanged.
To stop automatic labelling, turn off Label breaks automatically and select Save. Stored break reasons stay saved, but their choices become greyed out and the table hides them. See Break Settings for examples and limits.
Decision Points
- Whether a new shift should stand alone or belong to an existing group.
- For automatic labels, choose whether only the break or the whole downtime should receive the reason.
Expected Result
The platform can use the shift setup for weekly planning and daily machine interpretation.
Common Problems and Edge Cases
- A shift definition can exist before it is assigned to any machine.
- Editing a shared shift structure may affect multiple machines.
- If the break reason is greyed out, save Label breaks automatically as on and wait for the settings to load. If loading fails, reopen Break settings and try again.
- A running downtime is not labelled automatically yet. Earlier completed downtimes stay unchanged.